Date: April 14, 2016
To: General Membership, Tahoe Mountain Milers Running Club (TMMRC)
From: Mark Struble, President
Subject: Nominations Being Sought for Club Board of Directors through June 6, 2016
Dear members of the Tahoe Mountain Milers Running Club:
Nominations are now open through June 6 for the upcoming election for four positions on the club Board of Directors. The TMMRC By-Laws detail that our Board of Directors be composed of a president, a vice president, a past president, a secretary, a treasurer, and four directors. The following offices are open for nomination for the period starting July 1, 2016: president (1-year term), vice-president (1-year term), membership director (two-year term) and social director (two-year term). An individual must be a member in good standing to be nominated for any position.
This year the elections will be held on Monday, June 20, 6:00 p.m., at the annual General Membership Meeting at Riverview Park, east end of 5th Street at Marsh Road in Carson City. Details will be forthcoming as the date in June approaches.
*The secretary, treasurer, runs director and volunteer director positions are two-year terms and will not come open until the end of June 2017.
Nomination procedure: Members are being advised in April that nominations may be submitted to current President Mark Struble, (email to firstname.lastname@example.org or 1 Ophir Circle, Carson City, NV 89703). The nomination cut-off date is Saturday, June 6, 2016. The final list of nominees will be included in the June club newsletter, via email and social media in advance of the annual meeting on June 20. The Board may consider other eligible individuals in addition to those whose names have been submitted. Officers and directors shall be elected based upon those receiving the most votes from the general membership.
Voting procedure: Votes by club members in good standing may be cast either in person at the annual meeting on June 20, or be cast via e-mail or regular mail (specific details of how to vote via e-mail will be provided at the end of the nomination period on June 6). The President will retain documentation of each vote cast for 30 days.
Specific positions up for 2016 election at the General Membership meeting on June 20:
PRESIDENT: elected to a one year term beginning on July 1 and terminates on June 30 of the following year. The office of the President is open to all members in good standing and is voted for at the General Meeting each year. The President presides at all meetings of the TMMRC Board. He/she shall be an ex-officio member of all committees. The president is the chief executive officer and enforces all of the provisions, objects and purposes of the organization. The President shall discharge such other duties as may from time to time be required by the Board. The President is responsible for running monthly meetings, managing the events of the club and interfacing with the Road Runners Club of American (RRCA) as needed.
VICE PRESIDENT: elected to a one year term beginning on July 1 and terminates on June 30 of the following year. The office of the Vice President is open to all members in good standing and is voted for at the General Meeting each year. The Vice President assists with the day to day operations of the club, and steps in to run meetings when the President is unable to attend. The Vice President shall discharge such other duties as may from time to time be required by the President or Board.
MEMBERSHIP DIRECTOR: Maintains club membership lists, maintains email and addresses distribution lists, alerts members when membership dues are payable.
SOCIAL DIRECTOR: Determines location of Monthly meetings and makes any arrangements needed to obtain reservations. Works with Runs Director to set up “Fun Runs” throughout year. Works with the Board of Directors to set date and location of Annual and Christmas meetings. Works with members to obtain necessary food, drink, and equipment needed for fun events.
Other Board Position of Interest:
PAST PRESIDENT: The Past President retains his/her vote on the board for one year following Presidency. The role is advisory but he/she is expected to attend monthly meetings to ensure that a quorum is met. After one year, if the sitting President is elected for another term, the Past President shall have the choice to stay on the Board as Past President or vacate the position.
If the Past President vacates the position, a fifth Director (at-Large) position will be added until such time that there is a new Past President.
If anyone has any questions about this election cycle or other club business, please contact current President Mark Struble, at email@example.com, or call/text to 775-721-8006.
Date: April 14, 2016